CHFA BUSINESS OFFICE

Maggie Malone
Tom Maxfield

209 South College
Email: business@hfa.umass.edu
Phone: 413.545.6696
Fax: 413. 545.4171

PURCHASE ORDERS:

MUST BE PRINTED OUT and returned to the Business Office.

TRAVEL REIMBURSEMENTS:

MUST BE PRINTED OUT and returned to the Business Office with all ORIGINAL RECEIPTS and the original signature of the traveler and Department Chair.

To be used for EMPLOYEES ONLY (use general reimbursement form for non-employee travel).

GENERAL REIMBURSEMENTS:

MUST BE PRINTED OUT and returned to the Business Office with the ORIGINAL RECEIPTS.

ALCOHOL POLICY MEMO

MUST BE PRINTED OUT and returned to the Business Office with all information complete, including the original signature of the individual that purchased alcohol. We will ensure that the form is brought to Dean Edwards for signature.

Here is the Official Controller's Office Alcohol Policy (= BOT policy).

MISSING RECEIPT AFFIDAVIT

MUST BE PRINTED OUT and returned to the Business Office along with the travel or reimbursement request form associated with the receipt.

W9 Form (pdf)

An ORIGINAL W9 form must be submitted to the Business Office.  We then attach a form and submit the W9 to the Controller's Office to generate a Vendor Code.  Until a vendor code has been generated, no paperwork to pay/reimburse can be processed.    You should send the Business Office the completed W9 as soon as you have it.  DO NOT WAIT to send the W9 along with all reimbursement paperwork.  The Controller's Office can take anywhere from 2 to 9 days to generate a vendor code.

Call Wendi Warger at 545-0219 or email her at wmw@admin.umass.edu

Moving, relocation and temporary housing policy (in html)

MUST BE PRINTED OUT and returned to Laurie Neely, with a copy of the newsletter in question. The request must be approved before the Business Office can process any P.O. Request forms. Laurie Neely's phone, 545-0378, fax, 577-4440

Faculty Research Grant Program

Please find available at the following URL the program description for the newly reactivated Faculty Research Grant Program. The first deadline will be on Friday, December 3^rd.

www.umass.edu/research/internal_grants/index.html

Internal Grants Program - Quick links

• Deadlines
• Faculty Research Grants (FRG)
  • Word Version
• PDF Version
• Samuel F. Conti Faculty Fellowship Awards
• Healey Endowment Grants
  • Word Version
  • PDF Version
• Other Internal Grant Programs

Fax Numbers:

Maggie and Maria: 545-4171
Meg: 545-3880

Email: Meg, Maggie, Maria

STUDENT APPOINTMENTS

FORM MUST BE PRINTED OUT AND RETURNED TO THE APPROPRIATE HR COORDINATOR. The HR Coordinator will enter the appointment into human resources/Peoplesoft.

A copy also needs to be sent to the Business Office so that encumbrances may be subtracted from accounts.

Reminder, graduate appointments are either on GFAFs or Student Personnel Action Forms (SPAF).